Marine Corps Travel FAQs
Q. How do I get an advance?
Most commonly, an advance may be issued to you if you are issued travel orders (DD 1610) for medical appointments. The order must authorize an advance and must state that you are a non-charge card holder or travel circumstances prohibit the use of a charge card. If this is the case, fax one copy of your orders to Headquarters Marine Corps Casualty Branch. Include a cover sheet requesting an advance with your name, address and daytime phone number. If you do not have EFT set up with Travel Pay Operations, also include a completed SF 1199A or a voided personal check. You are encouraged to use the Travel Advance Request form.
Q. Where do I fax or mail the orders to request an advance?
Contact Headquarters Marine Corps Casualty Branch to request an advance.
Q. When should an advance be requested?
Advances can be requested anytime prior to travel but will be processed no earlier than 3-5 days prior to your departure. Those members with government-sponsored charge cards may visit an ATM for a cash advance.
Q. How are advances computed?
Advances are limited to 100% of lodging expense to be incurred and 80% of meals and incidental expenses (M&IE).
Q. Where do I call for questions?
You may contact your disbursing/finance office for entitlement questions and for assistance submitting your claim.
Q. What is an accrual/partial payment?
An accrual is a partial payment of travel expenses incurred while mobilized for a contingency operation. Upon being placed in outpatient status, you may choose to submit monthly accruals.
Q. When should one request an accrual?
An accrual should be requested after 30 days of the elapsed travel period. Each request for an accrual should indicate the 30-day period being requested (i.e., 1st, 2nd, 3rd, etc.). A final settlement is required to ensure full payment.
Q. Where should I submit my travel voucher?
Submit your travel voucher to your local disbursing/finance office.
Q. How do I get reimbursed for a TDY inside a TDY?
Additional TDY trips taken using DD1610 travel orders should be filed inclusively with the monthly accruals. Separate submissions to your travel office can result in incorrect payments to the traveler. If additional trips are paid by another finance office, this period should be annotated on the monthly 1351-2 to avoid an overpayment of meals and/or incidentals. Send copies of claims paid by other finance offices with the final settlement voucher to Headquarters Marine Corps Casualty Branch.
Q. How do I prepare a supplemental claim?
The supplemental claim must include:
1. DD 1351-2 marked “Supplemental” with a full explanation of the item(s) of expense on the revised DD1351-2 or on a separate sheet of paper.
2. The IATS DOV printout from the original claim paid.
3. A copy of the initial DD 1351-2 and continuation sheets.
4. One copy of the orders and amendments.
5. A copy of all supporting documentation applicable to the supplemental claim. If not available, provide a Statement in Lieu of Receipt must be provided.
Your local administrative unit can provide more information.
Marine Corps Invitational Travel Orders
Invitational Travel Orders (ITO) are government funded orders that can authorize up to three immediate family members of a Wounded Ill or Injured Marine to travel to the bedside where the Marine is located and receiving medical care. Immediate family members are Mother, Father, Spouse, Children, or Siblings. Headquarters Marine Corps Casualty Branch oversees the issuance of ITOs.
Costs covered by the orders include travel to and from the medical facility (one round trip), lodging costs, meals and incidental expenses. The amount paid is based on the authorized per diem rates for that location. You can get this amount from the personnel assisting in the issuing of orders (Inspector-Instructor (I-I) or Patient Administration Team (PAT)). It is imperative that the cost for lodging does not exceed the per diem authorized for that location. Amounts in excess will not be reimbursed by the government. Rental cars are not authorized for reimbursement.
Should the need arise for an extension of the orders, contact the I-I or PAT that assisted in the initial request and they will be able to assist in getting the extension submitted. Do not wait until the orders have expired to request an extension. All requests for extension are approved by Headquarters Marine Corps Casualty Branch. Reimbursement of expenses is paid through the settlement of a travel claim (DD 1351-2). The claims will be submitted to the local disbursing/Finance Office by the I-I or PAT members every 30 days. See Travel section of this booklet for more details. If there is a need to receive an advance of allowances, this also is facilitated through the I-I or PAT. If you have a banking account, you will need to provide the routing and account number for a direct deposit into your account. If there is no bank account an advance of cash can be issued on a case by case basis.
Headquarters Marine Corps Casualty Branch contact information:
Comm:(703) 784-9512 (DSN: 278-9512)
Toll Free: (800) 847-1597
Fax:(703) 784-4134, DSN (278)
For more information regarding the Marine Corps WW program, please visit the Wounded Warrior Regiment Web site at
http://www.woundedwarriorregiment.org/.